Material Requirement Planning and Dynamics GP

Material Requirement Planning (MRP)

 MRP planning is crucial for LEAN organizations to be able to capacity plan and mitigate losses.  There is a critical need to be able to generate MRP at any time and determine slippage in capacity which enables your company to better plan Manufacturing Order (MO) and avoid delays and losses.

An accurate and robust MRP planning process enables your company to plan 8-16 weeks in advance on orders which synchronizes with scheduling and labor management.  Without accurate MRP, it is difficult to plan hiring and down time (thus affecting HR) and results in losses on several levels.

Goals of MRP:

  • Ability to generate MRP anytime
  • Advance planning
  • Determine slippage in capacity
  • Determine delays or other timing issues and inform customer (customer relations)
  • Determine labor needs accurately especially seasonal and special projects
  • Inventory and stock/reordering will be accurate and realize volume discounts (Economic Order Quantity)
  • Avoid wastage
  • Develop an automated quote system that provides seamless ordering and planning and avoids duplication of effort

 

The potential ROI resulting from MRP for labor costing and in conjunction with the EOQ (economic order quantity) for volume purchasing is significant; which would equal thousands of dollars a year and result in potential further savings on inventory accuracy.

 

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When Your GP System Isn’t Working

We have all been there.  The best plans – the PERT charts and milestone management, budgets and timelines are approved.  The accounting people, payroll, HR, marketing, CRM and strategy groups are all clamoring for reports and results.  Invoices are backed up affecting cash flow projections. Year end is looming and everyone is losing it.

We have heard it all and seen it all.  Maybe too many people tinkering with the system or a customer service person tried to be a programmer.  It doesn’t matter how this happened – it matters that we get a fix and get it quickly so everyone and everything can get into a normal working system.  Dynamics DP is designed to do alot and do it well and is a powerful platform.

Troubleshooting, diagnosis and fixes for the long term are what is needed before it becomes too much and people start to use uncoordinated spreadsheets, handwritten notes and manual check runs.  (Cheque runs for my Canadian clients).

We don’t mind the mess and can assist you in finding the trouble spots and fixing efficiently and effectively.

Contact Us:

info@jonbarkman.com 

Email us to submit an appointment request.  Free 30 minute consultation to determine the extent of your challenges.

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Dynamics GP vs. QuickBooks

GP: A Better Alternative to Quickbooks

With over 3.5 million users, QuickBooks is one of the most popular small business accounting systems on the market.

Quickbooks offers good value for the money and an assortment of basic accounting features to meet the needs of many small businesses and startups. Unfortunately, while QuickBooks may be a good entry-level solution, it has significant limitations that prevent it from meeting the needs of growing businesses. Some of the challenges we have heard about include the need for separate payroll system, reporting is awkward, inability to predict labor costs and lack of modules for industries such as manufacturing, distribution and warehousing.

7 Signs That Your Business May Be Outgrowing QuickBooks

The qualities that make QuickBooks a good entry-level accounting solution are the same ones that make it inadequate to meet the needs of growing businesses.

Here are several indicators that your organization may be outgrowing QuickBooks:

  1. Limited reporting capabilities aren’t giving you the visibility and insight you need to run your business.
  2.  Multiple departments or lines of business are preventing you from centralizing and integrating your data.
  3.  You find yourself unable to confidently and consistently comply with regulations for monitoring and securing your financial data.
  4.  You experience frustrating and unacceptable delays in menus, reports, or navigation.
  5.  You have had to sacrifice transaction history or master records to improve system performance.
  6.  More users need to access the system than are currently allowed.
  7.  You are concerned about the lack of security and compliance features.
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Building Reports Manually? Time For A Change

When Employees Are Building Reports Manually

Challenges from the accounting system

The case of one client that had a legacy financial management system that provided no way of adjusting the statement formats or manipulating data within the reports is one that is all too common.

To create financial statements manually, employees had to:

  • compile data from more than four sources to consolidate information across business units;
  • wait for each department to contribute their piece and then cross-reference data manually;
  • double check the formulas and numbers in Excel spreadsheets to ensure that the reports and math were accurate;
  • customized reports were out of the question without hours spent with 3 staff.

When you find that your staff are allocating considerable time to reporting manually and you have to hire one or more additional staff to handle reporting just to create monthly financial statements – its time to consider an upgrade – or update.

ERP was the next logical move

After the switch to Dynamics, this client was able to easily and quickly run financials and format the statements just the way they wanted.

Using automated workflows, the accounting team could route the reports to both internal and external reviewers and auditors and track approvals.

They also switched to an online payroll management system that provided workflow back to the GL with direct deposit for the staff as well as took all the work out of the year end T4s and periodic ROE.

With confidence in the numbers, they were able to reallocate staff resources to be more productive working in the business as opposed to manually hoping for the best.

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Dynamics Going Forward

GP Dynamics Going Forward

Microsoft worked to assure Dynamics GP partners this week that their ERP solution is not going away. In fact, it is going forward. But GP’s future success is not a certainty; it still rests in the hands of partners who must sell, deploy, and support it, and do the work required to keep their clients on active maintenance.

Upgrading customers to GP 2016 was a key theme of the event. The new web client and other modernizing enhancements like web services with OData and Power BI integration improve the product’s image and new Azure-based hosting options add flexibility and improve synergy with other modern Microsoft offerings. And various lower level improvements for financial management, inventory, and other areas in both 2016 and 2016 R2 also played well to the experts in the audience.

Another important, but somewhat expected announcement: Microsoft will slow down the GP release cadence from semi-annual to annual after the upcoming GP 2016 R2 release in December. Starting in 2017, the team will plan a single release per year. This change was a direct response to partners’ feedback that neither they nor their customers could move quickly enough to take advantage of the more frequent updates.

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High Standard of Practice

Sometimes your business plan requires a special kind of data services and integration that will fully support your goals.  You numbers tell a story and your systems tell a story.  We want to help you bring that story to life by making good decisions about your ERP systems and especially if you are in the midst of a Microsoft Dynamics GP Upgrade – or if you have hit some roadblocks to maximizing your financial, inventory,CRM or other systems.

Download here for more information and keep on visiting our site. Jon Barkman operating InCite Inc and DynGroup Inc. Services Dossier

 

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